Fleet assets better protected, operations better controlled.
ERPAISYS brings comprehensive Asset Management into logistics operations—connecting vehicles, trip costs, route activity, and maintenance in one platform.
Fleet Overview
Real-timeA moving fleet needs data that keeps up.
As vehicles, drivers, trips, and costs grow, disconnected data makes it harder for businesses to measure efficiency and keep assets productive.
Vehicle asset tracking
Vehicle data, license plates, service life, asset value, and documents are often scattered, making them hard to track.
Trip costs are hard to control
Driver wages, tolls, fuel, cash advances, and unexpected costs need to be recorded against both the vehicle and the trip.
Route activity isn't visible
Trip status, activity points, delays, and proof of delivery are often not documented in a single flow.
Reactive maintenance
Maintenance is only performed once a vehicle has a problem, increasing downtime and repair costs.
One vehicle, one complete operational record.
The asset profile connects vehicle information with trips, costs, and maintenance so management can take action based on the fleet’s actual condition.
- Know total vehicle costs including driver, tolls, cash advances, and repairs.
- Trace route history and driver activity for every delivery trip.
- Get service reminders before a maintenance schedule is missed.
Trip costs planned ahead, accountability made easier.
ERPAISYS helps logistics teams submit cash advances before a trip starts, allocate costs per route, and calculate driver and helper pay transparently.
Cash advance for every trip
Before a vehicle departs, staff can submit a cash advance request based on the route, vehicle, and driver. The approved amount becomes operational funds for fuel, tolls, parking, meals, and other trip expenses.
- Use different cost templates for each route or vehicle type.
- Estimate fuel costs based on distance, vehicle consumption, and fuel price.
- Record proof of actual spending and the advance variance once the delivery trip is complete.
Pay and incentives based on the route.
Set pay components per route: travel allowance, meal allowance, delivery incentives, overtime, and helper pay. Rules can vary by distance, vehicle type, or route difficulty.
Know trip status, without waiting for manual reports.
Every delivery trip has a status and activity history that can be updated by the operations team or the driver. Management gets visibility into routes, delays, and proof of completion in a single timeline.
Trackable trip status
Route, vehicle, driver, helper, and delivery schedule have been set.
The vehicle has departed and trip activity begins to be recorded.
Goods arrive, are received by the customer, and proof of delivery can be attached.
The vehicle returns, costs are reconciled, and the delivery trip is closed.
The vehicle and trip documents are verified at the Jakarta base.
Status changes to In Transit. The driver has received the cash advance.
Unloading activity and waiting time are recorded on the trip.
POD received. Shipment status is updated to Delivered.
Planned maintenance to keep the fleet always road-ready.
ERPAISYS helps teams schedule preventive maintenance based on time intervals, mileage, or vehicle condition. The system can remind teams before a service schedule is missed and generate an actionable maintenance order.
- Schedule oil changes, routine servicing, and inspections for tires, brakes, and other key components.
- Set triggers by period, for example every 3 months, or by mileage such as every 10,000 km.
- Record technicians, spare parts, costs, downtime, and work results in the maintenance log.
Schedule Trigger
The system detects a time interval or mileage approaching service.
Create Order
A maintenance order is created containing the vehicle, the work, and estimated requirements.
Assign & Execute
A technician is assigned; spare parts and costs are recorded while the work is carried out.
Close & Log
Service results are saved to the asset maintenance log and the next schedule is updated.
Build more reliable logistics operations.
See how ERPAISYS helps logistics businesses manage fleet, costs, trips, and maintenance on one platform.